How Do I Process Payment Against A Supplier Invoice?

How Do I Process Payment Against A Supplier Invoice?

Open the Money Out section by clicking on the [Money Out] button to the right of the Supplier List. This will list all the Purchase Invoices waiting to be paid for all suppliers.

The Payment Date will automatically have today’s date per the computer, but you can change this to the actual date the amounts are paid.

The list of unpaid invoices can be filtered by the Display Options drop-down box. Selection can be Show This Month’s Invoices, Show Overdue Invoices or Show All Outstanding Invoices.

The Select Supplier option allows you to select an Individual Supplier or All Suppliers.

Record the amounts in this Payment under Amount To Pay next to each invoice. You can also select Payment options at the top, from the following options:

• Pay All will record the Amount to Pay column with the total amount owing for each invoice listed.
• Pay Overdue will only update the Amount to Pay column with amounts for the overdue invoices only.
• Clear All will clear all the amounts in the Amount to Pay column.
 

To transfer the payment to Cashflow Manager:

  1. 1. Tick the [Transfer to Cashflow Manager] checkbox.
  2. 2. Select the Cashflow Manager account in which to record the payment.
  3. 3. Select the Column to allocate the payment.
  4. 4. To record the payment on a single line, click in the [Group as one entry] checkbox.
  5. 5. Click on the [Continue] button.
  6. 6. Allocate the payment to the appropriate allocation column(s), if not already selected
  7. 7. Click on the [Save] button. Each invoice being paid off will be assigned a separate Payment Number so that if a Payment needs to be removed in the future, it won’t affect other invoices that were paid at the same time.

 

Remove a Money Out Transaction

  1. 1. Select the Supplier and click on the [Supplier Inquiry] button to ascertain the Payment Number of the payment to be removed.
  2. 2. Click on the [Tools] menu and select [Remove Money Out Transaction].
  3. 3. Select the Payment Number from the drop-down box and click the [Remove] button.
  4. 4. A message informing you the payment has been deleted. If you had entered this payment into Cashflow Manager, you will need to manually remove it from Money Out.
     

Printing Cheques

To use the Cheque Writer module to print cheques for the payments, open the Money Out section in Cashflow Manager and add the selected transactions to Cheque Writer from there.


    • Related Articles

    • Invoice Basics

      Invoicing within Cashflow Manager provides everything you need to record your invoices for the business and to keep track of invoiced amounts that are still owing. Getting Started During the setup process, you will need to record your company name ...

    • How Do I Record A Payment Against a Purchase Invoice? UK

      Open the Money Out section by clicking on the [Money Out] button to the right of the Supplier List. This will list all the Purchase Invoices waiting to be paid for all suppliers. The Payment Date will automatically have today’s date per the computer, ...

    • How Do I Create A Purchase Invoice?

      Purchase Invoices are generally recorded when you have received the goods and have an invoice from your supplier. This enables you to keep track of payments you owe to your suppliers. It is also used for inventory control as Purchase Invoice items ...

    • How Do I Record A Return To A Supplier?

      Returns apply when goods you have purchased are returned to the Supplier. To process a Return: 1. Select the supplier from the Supplier List and click the [Returns] button. 2. Click on the [New] button. 3. The top left corner displays the supplier’s ...

    • How Do I Apply An Over-Payment To A Purchase Invoice?

      To apply the overpayment to another invoice, select the supplier in the Supplier List and click on the [Apply Overpayment] button. Change the date as necessary. Click on the drop-down arrow next to the Invoice Selected box to display a list of the ...

    • Popular Articles

    • How Do I Update My Payment Details? UK

      Need to change your credit card details? Log on to our shop and update your subscription so you don't lose access to Cashflow Manager. This takes about five minutes. If you already know your password for the shop, log in at this link my account: ...

    • How Do I Run Cashflow Manager on an Apple Mac? UK

      Cashflow Manager is a Windows-based program. However, the MacBook, MacBook Pro, Mac Mini and the iMac computers have the capability of converting to the Windows PC platform via two methods. Option 1: Using software called “Boot Camp” which can be ...

    • How do I download and install the program from the website?

      Visit the Australian or UK Downloads Centre and select the version you wish to install. If you already have a Cashflow Manager icon pinned to your desktop/taskbar, please remove it before downloading. 1. Click [Save] to save the downloaded file to a ...

    • How Do I Set Up The Inventory Section?

      Inventory Items make it easy to prepare your invoices and provide you with management information to help run your business. Some features of the Inventory are only available in the Cashflow Manager GOLD edition. However, both versions of Cashflow ...

    • How do I set up Customers?

      When you click on the (Invoice) Tab on the Dashboard, the (Customers) tab will appear. If you are in another Invoice section, click on the (Customers) tab to open it. This consists of: Customer List:  The Customer List is the main window of the Sales ...