Cashflow 

Cashflow records the money in (Receipts) and money out (Payments) transactions of your business.

You can also reconcile your bank and cash transactions to ensure that your records are accurate for Making Tax Digital. 

Before you start entering your records, the first step is to ensure you have added your bank accounts for the business. 
 

Adding a Bank Account

If you have one bank account in your business file already, click on Money In or Money Out on your far-left side.

1. 1. Select [Tools] and then [Options]
   • Please Note: You can also click on the 5th icon in the top left corner of Cashflow Manager which will bring you straight into the [Options] menu.
2. 2. Click on [Duplicate Account] on the left side and enter your new bank account name in Record a name for the Duplicate Account box.
3. 3. Click on [Save].

You can now start entering your business transactions in the Money In and Money Out sections. Money In transactions are your income and Money Out records are your expenses. 

Next, customise your columns so that you can allocate your transactions to match your VAT report.
 

Customising Columns

1. 1. Click on the customise columns icon, which is the 4th icon in the top left corner of Cashflow Manager.
2. 2. Click on the [Add New] button on the right side and fill out the relevant details for your new column. 
   • - For more information on Customising Columns click here.
3. 3. Once you have setup your columns, you can enter your business transactions using two methods:
4. 4. The first method is to simply type in your transactions.
5. 5. The second method is to import an online bank statement in a .CSV file format.
   • - For more information on recording Money In transactions click here.

Reconciling to your Bank Statements

The Bank Reconciliation tab on the left side is used for reconciling your business transactions against your bank statement. This is to ensure your records are accurate and to help you pinpoint any transaction errors. You can reconcile to a paper bank statement or import your online bank file for the calendar month. 

1. 1. To prepare, note down your opening and closing balances for the month and then select the Bank Reconciliation tab and click on [Settings].
   • - Please Note: If this is the first time you are reconciling, the settings section will already be open for you.
2. 2. Select whether you are reconciling to a paper bank statement or to an online bank file.

For more information on Manually Reconciling your Bank Statement click here.
For more information on Importing a .CSV Bank Statement click here.

Cashflow Manager offers the flexibility of typing in your transactions and then importing your online bank statement, which will enable Cashflow Manager to match your typed transactions against your online bank statement, or simply importing your online bank file, without having to type in your transactions.

The Cash Reconciliation is used for reconciling your Money In and Money Out cash transactions, to your actual balance of cash on hand. Depending on your business this type of reconciliation may be optional.

A discrepancy in either the bank or cash reconciliations means that your records do not match up to your bank statement.

For more information if you are unable to reconcile click here.

Budgets Cashflow Manager provides an account budget and a business budget.

• - The account budget is based on each bank account for the business.
• - The business budget will be based on the entire business, including all bank accounts.

This will enable you to determine whether you are under or over your budget and to consider how you can make improvements.

For more information on Account based Budgets click here.
For more information on Business Budgets click here.
 

Reports

Your VAT and cashflow reports are located in the Reports tab on the left side menu.

This allows you to control what bank accounts are included and the reporting date range. You can select a month, year, quarter or your own custom date range.

Generally, your VAT reporting will be lodged quarterly or annually, depending on how your business is registered. There are also multiple reports available to provide information to your accountant.

For more information on various Reporting click here.
For more information about Making Tax Digital reporting click here.